Dedicated Internet Access RFP

Hocking County is requesting proposals from any Internet Service Provider for minimum 30mb download and 30mb upload dedicated internet access.  Below is the full request for proposal.

Issued:  6/16/16
Submission deadline: 6/30/16 – 4:00 PM

Questions:  Questions can be submitted any time during the process. 
Questions may be emailed to pcsupport@co.hocking.oh.us or by phone (740) 385-8346
Questions will be answered by Wes Barber and/or Mark Stout within 2 business days via email.
Questions and answers may be shared with all bidders.

Introduction

Hocking County Commissioners invites proposals for:

  • Dedicated internet access to 1 East Main Street, Logan

Based on previous work experience, your firm has been selected to receive this RFP and is invited to submit a proposal to produce the exhibition experiences described herein.

Submission Procedure

Proposals conforming to the requirements set out below must be received by email pcsupport@co.hocking.oh.us no later than the deadline given above.  All electronic Bid Sheets must be submitted as Excel document, PDF or Word Format. Proposals must state that they are valid for a period of at least ninety (90) days from the closing deadline.  

Hocking County Commissioners reserves the right to waive irregularities and to reject any or all bids. Hocking County also reserves the right to negotiate with the selected bidder in the event that the price exceeds available funds.

Hocking County Commissioners may consider informal any bid not prepared and/or not submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids.  Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof.  Any bid received after the time and date specified shall not be considered.  No bidder may withdraw a bid within sixty (60) days after the actual date of the opening thereof.

Modification of Bids

Modifications to bids already submitted will be allowed if submitted in writing prior to the time fixed in the Request for Proposals.  Modifications shall be submitted as such and shall not reveal the total amount of either the original or revised bids.

Project Requirements

  1. Dedicated Internet Access to 1 East Main Street
  2. Minimum Download/Upload rating of 30mb/30mb
  3. Minimum of 12 IP Addresses
  4. Service level agreement with a minimum commitment of 99.9% uptime per year
  5. Provide a timeline for service implementation.
  6. Provide additional price schedule for longer term contracts.

Opening, Evaluation and Contracting

Proposals may be opened by Hocking County Commissioners at any time after the submission deadline.  All proposals satisfying the requirements of this Request for Proposals will be evaluated to establish which of the offers best fulfills the needs of Hocking County Commissioners and this project.  Hocking County Commissioners with advice from Data Processing anticipates entering into a contract with the provider. This Request for Proposals, however, does not commit Hocking County Commissioners to award a contract, to pay any costs incurred in the preparation of a proposal or to contract for the goods and/or services offered. Hocking County Commissioners reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with all qualified vendors or to cancel this Request for Proposals, if it is in the best interests of the Hocking County Commissioners to do so.  The decision of Hocking County Commissioners shall be final.

After the selection of a Contractor the schedule should include a period of collaboration between Hocking County Commissioners and the Contractor to better define, elaborate upon and fix the Contractor’s exact and final scope of Work (the “Final Scope”) starting with the date of this Agreement. In collaboration with Hocking County Commissioners, the Final Scope will be fixed no later than 6/30/16 at 4:00 PM.  While the Contractor should assume work begins immediately upon notification that they have been selected, the Final Scope will be defined by editing, redlining or adding superseding documents to the Proposed Scope of Work as attached hereto. Once contracted, with respect to the Exhibit Documentation, Contractor warrants to Owner that the Scope of Work reflected therein can be completed by Contractor, in a form substantially similar to the preliminary scope.